Disbursements Coordinator

Location

Richmond

Department

Accounting and Finance

PURPOSE

 Assist in the financial and accounting operations of the agency.

 MAJOR DUTIES

  • Daily processing of vendor payments for all AP invoices.
  • Review, assign and link payments to invoices in ImageNow (document management system).
  • Prepare monthly closing reports for general ledger sub accounts.
  • Effectively communicate with internal staff and outside vendors on payment related matters.
  • Research vendor refunds and outstanding checks.
  • Other ad hoc projects as assigned. 

STANDARDS OF PERFORMANCE

  • Vendor payments are processed in an accurate and timely manner.
  • Month-end closing procedures are performed according to specified deadlines.
  • Establish positive and professional rapport with colleagues.
  • Obtain sufficient knowledge of accounting systems to operate with minimal supervision.

JOB SPECIFICATIONS

  • High-school diploma or equivalent. Several years of relevant experience in a clerical role.
  • Working knowledge of Microsoft Office products.
  • Sensitive to deadlines, highly organized, strong attention to detail and able to prioritize workload. Must be able to work independently with minimal supervision.
  • Ability to cultivate strong working relationships based on teamwork, professionalism, communication of key information, and mutual respect.